For dental clinics less than 3 years old
New clinic? Build your patient base from day one.
Run local ads, flyers and camps, and capture every enquiry in one system. So every rupee you spend brings a patient you can reach again.
Smile Dental Care · WhatsApp
Instant reply · source: Flyer, Kondapur block B
Saved to your patient base · tagged by source, area, family
You've set up a great clinic. Now you need patients. So you print flyers, run a camp, boost a few posts. Some people call. Some walk in. But — next month, you start from zero again.
The problem
Marketing without a system is money spent on people you’ll never reach again
Which one?
worked — the flyer or the camp?
You print, you boost, you run a camp. People call. You can't tell which activity brought them, so you can't repeat it.
Half lost
in a phone or a notebook
Enquiries come by call, WhatsApp and walk-in. Most are never saved. The numbers live on a receptionist's handset.
From zero
every single month
No patient list to market to later. Every campaign starts again from nothing, and nobody in the area knows you yet.
The system
One system for all your local marketing
Every activity gets a QR code
Flyers, camps, standees, tie-ups. Each one tracked separately, so you know exactly where each enquiry came from.
FlyersCampsStandeesTie-upsEvery enquiry goes to WhatsApp
One clinic number that every flyer, banner, ad and Google profile points to. An instant reply with your offer, location and a booking slot.
Every patient is saved
Enquiries, walk-ins via the reception QR, and their family members — all in one patient base, tagged by source, area and interest.
Every visit builds reputation
An automatic Google review request after each visit, and a “refer your family” message with a small benefit.
Walk-ins join the same flow through the reception QR — so a family that walks in is saved exactly like one that scanned a flyer.
The ten parts
Top of the funnel brings people in. The capture layer keeps them.
| Part | What it is | Why it matters |
|---|---|---|
| One entry point | A clinic WhatsApp number every flyer, banner, ad and Google profile points to | All enquiries land in one place |
| Source QR codes | A unique QR for each flyer batch, area, camp, standee | Know exactly where each enquiry came from |
| Hook offer | Free checkup, family checkup, camp registration | Gives people a reason to message now |
| Local ads | Click-to-WhatsApp ads, 3–5 km radius | Reaches nearby families, straight into the system |
| Offline activities | Flyers, apartment camps, school and corporate camps, pharmacy and gym tie-ups | Builds local presence, each with its own QR |
| Walk-in capture | QR form at reception, family members included | Every walk-in saved, not just enquiries |
| Instant reply | Automatic WhatsApp with offer, location, booking slot | No enquiry waits for staff |
| Review request | Automatic Google review ask after each visit | Fastest way to build local reputation |
| Referrals | “Refer your family” message with a small benefit | Word of mouth, tracked |
| Patient base | Every contact tagged by source, area, interest, family | Ready for reminders and offers later |
Activities we help you run
Local WhatsApp ads, flyers, camps, tie-ups — each one measured
Apartment and gated-community camps, school camps, corporate checkup days, door-to-door flyers, pharmacy and gym standees, a cleaned-up Google profile. Each carries its own QR, so a month later you know which area and which activity brought patients — and stop spending on the rest.
- Free checkup day at an apartment, registration by QR
- Kids' school camps — parents get the report on WhatsApp
- Standees at pharmacies, gyms and play areas nearby
One QR per activity
Apartment camps
Free checkup day, registration by QR
School camps
Kids' checkups, report to parents on WhatsApp
Corporate camps
Employee checkup day at offices nearby
Flyers
Door-to-door and inserts, one QR per area
Tie-ups
Pharmacies, gyms, salons, play areas — standee + QR
Clinic signage
“Scan for a free family checkup” at the entrance
A flyer without a QR is a flyer you can’t measure — so every printed item gets one.
What you can see
Which flyer, camp or ad brings people
Enquiries by source and by area. Checkups booked and visited. Cost per visit by source. New Google reviews. Referrals. The size of the patient base you own. Over six to twelve months you learn which neighbourhoods and activities work — and spend only there.
- Enquiries by source: which flyer, camp or ad brings people?
- Checkups booked and visited: are enquiries turning into visits?
- Cost per visit by source: where is money well spent?
Enquiries by source · this monthExample
63
Visited
+14
Reviews
412
Patient base
What patients receive
A welcome, a reminder, a review ask — from your clinic’s name
Every message reads like it came from your front desk: the offer, the location, a slot to book, and after the visit a quick review link and a family referral. Camp and walk-in forms say patients will get reminders and offers on WhatsApp, which keeps your number safe for future campaigns.
- Instant welcome with the offer and a map link
- Camp registration confirmations and day-before reminders
- Review request and family referral after each visit
After scanning a flyer
After the visit — review
Referral
Every message goes from your clinic’s name, with an opt-out.
What you get
A patient base that grows every month — and belongs to you
A list you own
Every enquiry, walk-in and family member saved, tagged by source and area. Ready for reminders, offers and festival campaigns for years.
Proof of what works
Clear evidence of which area, camp or ad brings patients — and what each visit cost — so next month's budget goes where it pays.
A stronger local name
More Google reviews, tracked referrals, and a neighbourhood that knows where you are.
What we don't promise: a fixed number of patients. New-clinic results depend on location, budget and the doctor. We control the system and the capture, and show you exactly what's working.
I already do flyers and camps.
Good. We make sure every person who responds is captured and tracked — with a QR on every printed item, because a flyer without one can't be measured.
I don't have staff for this.
Replies, bookings, reviews and referrals are automated. Your staff only see booked checkups.
How fast will I see patients?
Enquiries start in the first weeks. The real value builds over months, as your patient base grows and you learn which areas respond.
What does it cost?
A setup fee (WhatsApp setup, QR codes, flyer and standee designs, Google profile clean-up) plus a monthly fee for the system and campaign management. You pay your own ad and printing budget. We size it to your area, with a 3-month starter plan.
Where next
Keep exploring
See how each part works, or how businesses like yours use it.
- ProductAI Sales AgentAnswers every lead on your own number
- ProductAI CRM PipelineStages that fill from what customers say
- ProductBookings & InvoicesAppointments, quotes and pay links in chat
- IndustryDental clinicsBring old patients back with WhatsApp reminders
- IndustryDental · treatment enquiriesImplant and aligner enquiries followed up until they walk in
- PricingSee what it costsOne quote for your accounts, the AI agent and your WhatsApp messages.
Get a free local growth plan
for your clinic.
We'll map your area, suggest the right activities, and show you how every enquiry gets captured.
Get your local growth plan3-month starter plan · you keep the patient base