IndustriesTravel & hospitality
WhatsApp AI for caterers and event food
Per-plate menus priced for the guest count and date, minimums and extras explained, the menu PDF sent — the tasting booked by a person.
- On your own WhatsApp number
- Official Meta API
- Set up with you on a call
Reception on 14 Feb, 300 guests, pure veg. Per plate rate?
For 300 guests our Royal Veg reception menu is ₹850 a plate in peak season (Feb), so ₹2,55,000; it has 2 soups, 6 starters, 8 mains, 3 breads, 3 desserts and a chaat counter. Service staff and crockery are included; a live pasta or dosa counter is ₹60 a plate extra. Want the full menu PDF?
Haan. Minimum kitne plates?
[Menu PDF] Minimum is 150 plates for the Royal menu. Shall I ask the team to confirm 14 February and set up a tasting?
Yes, tasting next week
Noted: Royal Veg, 300 plates, 14 Feb, ₹2,55,000 plus any counters. The team will confirm the date and offer tasting slots here.
Your customers
What caterers & event food get asked on WhatsApp
Every one of these gets an answer in seconds, from your own price sheet and documents.
- Wedding reception 300 pax, veg — per plate kitna?
- Menu options bhejo. Live counters extra?
- Minimum order kitna hai? Service staff included?
- Birthday party 40 people, Sunday — available ho?
- Tasting kab kar sakte hain?
The AI agent
What the agent does for you
Prices from your menu sheet. Each menu as an offering priced per plate (veg and non-veg as options), with the minimum plates, live-counter and staff charges the sheet states, and seasonal rows for peak dates.
Works out the quote. 300 plates × the reception-menu rate, plus the live counter line — and labels it on the deal record.
Sends the menu PDF and the photos of past setups you uploaded.
Collects what a quote needs. Event date, venue, guest count, veg or mixed, the menu tier — and writes it on the record.
Hands over for a tasting slot, a custom menu, a date-availability check or a negotiation; the agent never confirms a date it cannot see.
The total is the sheet's per-plate rate for February × 300; the minimum is a billing floor the engine applies.
Your pipeline
Every lead on one board, in your words
You name the stages and write who belongs in each. Leads move as the chat fills in the details, and the reason is kept on the card.
New enquiry
Asked about a menu or rate.
Quote given
Date, guest count and menu are on the deal record with a price.
Tasting booked
A tasting is on the calendar.
Advance paid
Won — the booking amount is received.
Event done
Delivered; a review follow-up is owed.
Campaigns
Campaigns that fit
A wedding-season broadcast in October to every enquiry of the last year, with the new menus and a 'Get a quote' button.
A QR code on the stall at wedding expos with a tagged first message, so expo leads are counted on their own.
A corporate-lunch offer as a weekday drip to office-park contacts you uploaded.
Getting started
Live in three steps
Connect your number
Link the WhatsApp number you already use (the WhatsApp Business app keeps working) and, if you like, Instagram.
Teach it your business
Upload your price sheet and documents, check what the agent read, and set your pipeline stages.
Rehearse, then go live
Try it in a test chat until the answers are right. We do all of this with you on a call; nothing to install.
Questions
Questions buyers ask
Still unsure? Ask us on WhatsApp — a person replies.
Does it confirm dates?
No. It collects the date and guest count and hands the availability check to your team, which confirms here.
Can it price a custom menu?
Only the menus on your sheet. A custom request is written out and handed to your chef or manager.
Can we take restaurant table bookings with it?
Table reservations and online ordering are not part of the product; it is built for enquiry-to-quote businesses like catering.
Which languages does it reply in?
It reads the language of each message and answers in it: English, Hindi, Hinglish and the regional languages your customers write in. Your team can take any chat over.
Does it work on the WhatsApp number we already use?
Yes, including a number you keep using in the WhatsApp Business app. The agent answers through the API alongside the app, and a reply you type in the app pauses the agent on that chat.
What does it cost?
The plan is set per organisation after a call; WhatsApp messages are billed at Meta's rates plus a stated markup on a prepaid balance. There is no public price list.
Where next
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