WhatsApp AI CRM for coaching institutes
Every batch, fee and timing question answered from your prospectus — counselling booked, parents followed up, admissions on one pipeline.
- On your own WhatsApp number
- Official Meta API
- Set up with you on a call
Mera beta abhi 11th mein hai. JEE 2-year classroom program fees aur batch timing?
The 2-year JEE classroom program for Class 11 is ₹1,85,000 a year, payable in three instalments. Batches run Monday to Saturday, 7:30 am–1:30 pm, at the Talwandi centre. Would you like to book a free counselling session with a faculty member?
Scholarship test hota hai?
Yes — the admission-cum-scholarship test is held every Sunday at 10 am; scholarships of up to 50% are based on the score. Shall I book your son for this Sunday, and a counselling slot for you after it?
Haan, Sunday
Booked: Sunday 10:00 am scholarship test and 12:30 pm counselling at Talwandi. Please bring his Class 10 marksheet and a photo ID.
Your customers
What coaching institutes & test prep get asked on WhatsApp
Every one of these gets an answer in seconds, from your own price sheet and documents.
- NEET 2-year batch fees? Installment hai?
- Online batch bhi hai? Recorded lectures milenge?
- Demo class kab hai? Kaunsa centre?
- Scholarship test ka date?
- Hostel facility hai?" — answered only if you wrote it down
The AI agent
What the agent does for you
Answers from your prospectus and fee sheet. Each course as an offering with batch options (online, offline, weekend, centre) and fee, plus the facts you approved — faculty, schedule, scholarship test, hostel.
Books a counselling session or demo class from the calendar and moves the lead to 'Counselling booked'; the counsellor gets the reminder.
Collects what admission needs in conversation. Class, target exam, target year, city — and writes it on the deal record.
Follows up on the leads that went quiet with a message that picks up where they left off, never a generic 'just checking in'.
Hands over when a parent asks for a fee concession, results data you did not publish, or a human counsellor.
The scholarship percentages and documents are facts the institute approved; the agent would not have said them otherwise.
Your pipeline
Every lead on one board, in your words
You name the stages and write who belongs in each. Leads move as the chat fills in the details, and the reason is kept on the card.
New enquiry
Asked about a course, fee or batch.
Qualified
Class, target exam and city are on the deal record.
Counselling booked
A session or demo is on the calendar.
Offer made
A fee quote or scholarship result was shared by the counsellor.
Admitted
Won — the first instalment is paid.
Campaigns
Campaigns that fit
A results-season broadcast to last year's enquiries whose child is now in the next class, with the new batch dates.
A scholarship-test campaign on Meta with click-to-WhatsApp ads; the campaign page shows leads → test booked → admitted per ad.
A QR code on hoardings and newspaper inserts with a tagged first message, so each placement is counted on its own.
Getting started
Live in three steps
Connect your number
Link the WhatsApp number you already use (the WhatsApp Business app keeps working) and, if you like, Instagram.
Teach it your business
Upload your price sheet and documents, check what the agent read, and set your pipeline stages.
Rehearse, then go live
Try it in a test chat until the answers are right. We do all of this with you on a call; nothing to install.
Questions
Questions buyers ask
Still unsure? Ask us on WhatsApp — a person replies.
Can it answer syllabus or doubt questions?
It answers what is in the documents you uploaded — the course structure, schedule, faculty. A student's academic doubt is handed to a teacher, not answered by the agent.
Can it handle several centres?
Yes. One account per centre under one organisation, each with its own number, batches and counsellors — or one number with a 'which centre?' step.
Can it offer a fee concession?
No. It quotes the fee and the published scholarship rules; a concession request is handed to the counsellor.
Which languages does it reply in?
It reads the language of each message and answers in it: English, Hindi, Hinglish and the regional languages your customers write in. Your team can take any chat over.
Does it work on the WhatsApp number we already use?
Yes, including a number you keep using in the WhatsApp Business app. The agent answers through the API alongside the app, and a reply you type in the app pauses the agent on that chat.
What does it cost?
The plan is set per organisation after a call; WhatsApp messages are billed at Meta's rates plus a stated markup on a prepaid balance. There is no public price list.
Where next
Keep exploring
What coaching institutes & test prep use most, and businesses like yours.
- ProductAI Sales AgentAnswers every lead on your own number
- ProductBookings & InvoicesAppointments, quotes and pay links in chat
- ProductAI CRM PipelineStages that fill from what customers say
- ProductClick-to-WhatsApp AdsKnow which ad, link or QR brought each lead
- IndustryEducation consultantsEvery student and parent followed up until they sign
- IndustryOnline courses & edtechAd leads asking 'what is this course?' answered from the brochure — eligibility checked, counselling booked, enrolments on one pipeline.
- IndustrySchools & preschoolsAdmission season without the missed calls: every parent answered from the prospectus, campus visits booked, follow-ups owed and done.
- PricingSee what it costsOne quote for your accounts, the AI agent and your WhatsApp messages.